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Get Involved

 Procession:

Please fill in the application form here.

As well as schools and pre-schools the procession is open to community groups, musicians and other local businesses and organisations.

Procession conditions are:

  • All vehicles MUST join the procession from Master Park and must arrive no later than 12.30pm.
  • Walking processions can choose to start at Master Park or the Library depending how comfortably your group can walk.
  • Each group must provide a minimum of 4 volunteers to flank their group to ensure the safety of the participants (High-vis vests/jackets will be provided).
  • 6 volunteers may be required for larger groups.
  • We often have schools/groups submit the same display – if this happens, the Oxted Carnival Committee will contact 
the last group to submit their application and ask that you select a different display, so please have a second idea in mind.

Stalls:

Please fill in the application form here.

Approximately 2,500 people attend the Oxted Carnival making it a great opportunity for local businesses and organisations to promote their interests.

Please note: We are unable to accept any applications for ice cream trucks.

Stall holder conditions are:

  • We require a non-refundable booking fee to secure a pitch.
  • On submission of your application, you will recieve an email detailing how to make this payment if it has not already been made.
  • Stallholders must have adequate public/product liability insurance and a copy of your certificate which must be supplied with the application form.
  • If there are multiple stallholders selling the same items, the Oxted Carnival Committee may contact the last stallholder(s) who submitted their application and advise if they cannot be offered a pitch. In this event, the booking fee will be refunded.
  • Stallholders may use vehicles to enter Master Park between 9am and 11:30am.
  • Stallholders wil be directed to their pitch by a committee member on arrival.
  • Stallholders may use vehicles to remove their stalls after 5pm.

Entertainment:

If you are a local band, musician, dance or theatre group and would like to perform on the Oxted Carnival stage,

please get in touch by emailing us at contactus@oxtedcarnival.com

Sponsor Us:

Why Sponsor Oxted Carnival?

Are you a local business or organisation that could contribute to helping Oxted Carnival making the most that it can for the local charities it supports? If so, it’s possible that by sponsoring Oxted Carnival you would not only be supporting the local charities that benefit from the day, but also be reaching over 21,500 individuals and potential customers of your own.

Carnival Program: Since the carnivals inception over 50 years ago, there has been a supporting program that includes information and advertising of local businesses and organisations. Circa 1500 programs are taken to print and distributed across Oxted to the community members and visiting passers-by.

Website and Social Media: In 2014 we launched a new Oxted Carnival website which provides site visitors with details around the carnival itself. We are also active across Facebook and Twitter, with followers from Oxted’s community, as well as visitors from further afield. The sites are constantly being updated with information and while we don’t offer advertising space on the website, we do credit our top 3 sponsors on the main page, so your logo could be viewed frequently with every information update.

On the day: Each year the Oxted Carnival attracts on average 2500 visitors (even more when the sun shines) to watch the procession through the streets and enjoy the stalls and entertainment that follow on Master Park. Having your company take part or display its details on site will ensure you’re seen as a carnival sponsor and a participating, community business.

If you would like to sponsor the Carnival get in touch at contactus@oxtedcarnival.com.

Become  a Volunteer:

Would you like to be an Event Volunteer?

Any time you can spare, no matter how small would be greatly appreciated. Volunteers do not need to commit to the entire time as they can work in rotation with others. 

Please fill in the application form here.

The roles our volunteers can take on are:

  • Program Distribution before the Carnival: Two weekends prior to the carnival we are stationed on Oxted High Street and outside Morrisons distributing carnival programs and collecting donations. This starts at 10am and finishes between 2pm and 4pm depending on how busy it is.
  • Setting up the Carnival: This includes helping unload the van, set up stalls, marquees, organise stall holders, laying out tables and chairs, and preparing the bar. This starts at 7am and finishes at 10am.
  • Park Entrance Control: This includes monitoring and controlling the car park entrance, keeping the road access clear for procession vehicles entering and leaving the park. This starts at 7am and finishes at 2pm.
  • Carnival Procession Route Marshal: This requires you to walk the route of the procession or to stand at a junction ahead of the procession to control traffic. This starts at 12pm and finishes at 2:15pm.
  • Bar Support: This requires serving alcoholic and non-alcoholic beverages at a mobile bar. This starts at 12pm and finishes at 5pm.
  • BBQ Stall: This includes serving burgers and hotdogs as well as possible assist the chef. This starts at 11am and finishes at 5pm.
  • Clearing Up: This includes clearing away rubbish and packing everything away everything that was set up for the event in the morning. This starts at 4pm and finishes at 7pm.

Join the Committee:

The Oxted Carnival Committee is always welcome to assistance. The committee is made up of a core group of members who have arranged the carnival, and starting with the 2019 carnival, a new committee has taken charge. 

The committee arranges meetings at least once a month to discuss the event, arranging plans, and making sure everything is running smoothly. 

If you feel as though you could help the committee please get in touch with us via our email, contactus@oxtedcarnival.com